HGV maintenance planner software for vehicles and trailers.
HauliK gives UK transport offices one place to plan maintenance and PMI dates, record completed inspections, connect defects to repair evidence and retain the history against each asset. It supports the operator's record-keeping process without replacing the inspector, workshop or transport manager. The office can review what is due, completed and recorded before the next weekly fleet review.
Example interface content. Operators remain responsible for setting suitable inspection intervals and acting on due or defective assets.
Keep dates, outcomes and evidence with the asset
A useful planner must show what is due, what was completed and what evidence the office retained. HauliK connects that record with the asset and its defects.
Maintenance schedule
Record planned and completed PMI, service, MOT, repair, tyre and other maintenance events for vehicles and owned trailers.
Structured PMI records
Keep scheduled and completed dates, outcome, inspector details, findings, odometer, brake-test information and the next due date together.
Due-date visibility
See upcoming and overdue PMI, MOT, service and related fleet dates in the office before they disappear into a spreadsheet or diary.
Vehicle and trailer history
Keep maintenance activity against the correct asset so the office can review what was planned, completed and recorded over time.
Defects and VOR control
Connect the maintenance view with open defects, recorded repairs and authorised VOR or return-to-service decisions.
Supporting documents
Retain notes, costs, work references and document links with maintenance records instead of leaving the evidence across inboxes and folders.
From planned date to retained record
Use the planner during the weekly fleet review, then record the work and its next due date when the workshop or inspector returns the paperwork.
- 01
Set the next due date
Record the inspection interval and planned maintenance or PMI date for the vehicle or trailer.
- 02
Review what is approaching
Use the planner to see due and overdue work alongside the asset and its current status.
- 03
Record the completed work
Capture the completion date, outcome, inspector, findings, notes and the evidence provided by the workshop or inspector.
- 04
Plan the next event
Set the next due date and retain the completed record as part of the asset history.
Software supports the system. People remain responsible.
HauliK can help the office plan dates and retain records, but it does not choose a suitable inspection interval, inspect an asset or decide that it is roadworthy. Operators should follow current official guidance and use competent inspectors.
Official guidance
Review the current Guide to Maintaining Roadworthiness and operator licence compliance guidance when setting and reviewing your maintenance system.
HGV maintenance planner questions
- What is an HGV maintenance planner?
- An HGV maintenance planner helps an operator schedule and record safety inspections, PMIs, services, MOTs, repairs and other asset work. HauliK keeps these dates and records with the relevant vehicle or owned trailer.
- Can HauliK record PMI details?
- Yes. Authorised office users can record planned and completed dates, outcomes, inspector details, findings, odometer information, brake-test information and the next due date.
- Does the maintenance planner include trailers?
- Yes. Maintenance and PMI records can be kept for vehicles and owned trailers, with the activity retained against the relevant asset.
- Is maintenance planning included in every plan?
- Maintenance and PMI records are included from the Fleet plan. Checks focuses on walkarounds, defects and core compliance records. The pricing page shows the current tier allocation.
- Does HauliK perform inspections or guarantee compliance?
- No. HauliK organises dates, records and evidence. It does not inspect vehicles, certify roadworthiness, replace a competent inspector or transport manager, or guarantee legal and regulatory compliance.
Keep maintenance dates and records in one fleet system
Start a free 14-day trial, compare plans or request a guided demo. Maintenance and PMI records are included from HauliK Fleet.