Digital walkaround check software for UK fleets.
Replace paper check sheets with photo-evidenced digital checks on the driver's phone. DVSA-aligned workflow support, with defect reporting and organised records. Operators remain responsible for required checks and acting on defects.
Why UK operators are switching to digital checks
Paper check sheets get lost, damaged, or never make it back to the office. Digital checks are available instantly, from anywhere.
Location & timestamp captured
Checks record submission time and can capture location where the device makes it available.
Photo evidence
Drivers can attach photos to support a check or defect record when visual evidence is useful.
Defect evidence for review
Failed items create defect evidence with notes and photos for office or mechanic review — they do not automatically declare the asset VOR.
Automatic record keeping
Check records are stored and retained automatically. No filing, no folder management, no lost paperwork.
Ready for roadside checks
Share a complete digital check record at a roadside stop directly from your browser — no searching for the right folder.
Faster than paper
The full check runs on the driver's phone — no hunting for the right form or a working pen.
From the driver's check to an organised record
Driver completes the check
The driver runs the walkaround on the app before the journey, with pass, advisory, fail or N/A on each item.
Failed items create defects
A failed item creates a defect record for the office. Notes and photos can be added where needed; advisory answers remain part of the check record.
Office or mechanic reviews
Checks and open defects appear in the dashboard. Authorised users decide whether the asset must be marked VOR.
Action stays auditable
The failed check remains evidence, while VOR and return-to-service decisions are recorded separately.
The legal requirement for UK operators
Under the Road Vehicles (Construction and Use) Regulations, every operator of a goods vehicle in the UK has a legal responsibility to ensure their vehicles are roadworthy before use. This means a daily walkaround check must be carried out by the driver before each journey.
The DVSA expects operators to keep records of these checks as part of their O-licence obligations. HauliK helps you keep those records organised, complete and easy to produce when they are asked for.
Digital check records produced by HauliK are stored with a full audit trail — driver name, vehicle registration, date, time, location and a complete check record including any defects reported and actions taken.
O-licence compliance
Maintain complete vehicle inspection and check records to support your Operator's Licence obligations. Operators should verify retention settings and keep independent exports where required by law or company policy.
O-licence complianceRoadside stop confidence
When a DVSA officer asks for check records, your transport manager can pull them up from any browser and share them on the spot — no folders, no delays.
Request a demoFrequently asked questions
- Are digital walkaround checks legal in the UK?
- Digital records can help evidence that a walkaround check was completed, provided the operator records the right information and follows current guidance. HauliK is designed to capture driver, vehicle, timestamp, location and check answers, but operators remain responsible for legally required checks and record keeping.
- What happens when a driver reports a defect?
- A failed check item creates a defect record for office review. Major and dangerous defects trigger urgent owner/admin review, and an authorised user can explicitly place the asset VOR (Vehicle Off Road) until it is repaired and cleared.
- Can HauliK checks be used as evidence at a DVSA roadside stop?
- HauliK check records are designed to help operators produce evidence during a roadside stop, including driver, vehicle, timestamp, location and check answers. Acceptance and sufficiency of records depends on the facts and current regulator requirements.
- Does HauliK work for HGVs, vans and trailers?
- Yes. HauliK supports configurable check types for different vehicle categories — HGVs, LGVs, vans and trailers. Each check type can have different questions appropriate to that vehicle class.
- How long are check records kept?
- HauliK is designed to support operator retention needs, but exact product retention settings and any legal retention period should be verified against your account configuration and current guidance. Operators should keep independent exports where required by law or policy.
- Do drivers need a smartphone?
- Drivers need an iOS or Android smartphone to use the HauliK Driver app. The app is available on the App Store (iOS) and on Google Play (Android). The app is free to download.
Ditch the paper check sheets
Start a free 14-day trial and get digital walkaround checks running on your fleet today.