Fleet management built for O-licence holders.
Every HGV operator in the UK needs an Operator's Licence — and keeping it means maintaining proper records. HauliK is designed to help you keep those records organised and easy to produce.
What is an Operator's Licence, and why does it matter?
Any business using vehicles over 3.5 tonnes gross vehicle weight for commercial purposes in the UK must hold a Standard National or Standard International Operator's Licence, issued by the Traffic Commissioner.
The licence comes with obligations around vehicle maintenance, driver management and record-keeping. If those obligations are not met, the Traffic Commissioner can call an operator to a public inquiry, where the outcome can affect the licence.
The Traffic Commissioner expects operators to demonstrate they have robust systems in place for daily vehicle checks, defect reporting and maintenance scheduling. HauliK provides a digital foundation for keeping those records.
O-licence record areas
Where HauliK helps today — and what is on the way.
What HauliK does not replace
HauliK supports your record keeping and helps organise compliance evidence. It does not guarantee compliance, and it does not replace the people and responsibilities below.
Your transport manager
HauliK organises records, but the professional judgement and decisions of a qualified transport manager remain yours.
Engineering inspection
Periodic maintenance inspections must still be carried out by a competent, qualified engineer.
Legal advice
For questions about your licence or a public inquiry, consult a transport solicitor or compliance specialist.
Operator responsibilities
The legal responsibility for vehicle roadworthiness and compliance stays with the operator and licence holder.
Compliance warnings without replacing judgement
HauliK warns office users when selected drivers, vehicles or trailers have expired or incomplete compliance records. Warnings remain visible before assignment, while actual VOR assets stay blocked from job allocation.
Assignment warnings
Expired licence, CPC/DQC, tachograph card, MOT, PMI, insurance and other recorded dates are highlighted during assignment where present.
Defect-led VOR decisions
Failed driver checks create evidence and defects. They do not automatically declare an asset VOR.
Explicit office review
Owners, admins and mechanics can mark an asset VOR with a reason after reviewing the defect evidence.
Controlled return to service
Authorised users record a return-to-service declaration after inspection or repair, preserving the audit trail.
Common questions
- What records do I need to keep for my O-licence?
- Operators commonly need records for daily walkaround checks, maintenance inspections, driver checks, tachograph/tacho activity and defect actions. HauliK helps organise daily check records and defect history. Operators remain responsible for confirming current requirements and maintaining records outside HauliK where required.
- How long must I keep vehicle inspection records?
- Operators should check current DVSA and Traffic Commissioner guidance and their own policies. HauliK is designed to support record retention, but operators remain responsible for keeping independent exports or records where required.
- What happens if I get a DVSA roadside check?
- HauliK can help your transport manager find and produce digital check records, including driver, vehicle, timestamp, location and check answers where captured. Operators remain responsible for the quality, completeness and legal sufficiency of records produced.
- Can HauliK help me prepare for a DVSA public inquiry?
- HauliK records can help organise evidence for review, but they are not legal advice and do not guarantee any public inquiry, DVSA or Traffic Commissioner outcome. Consult a transport solicitor or compliance specialist for advice specific to your situation.
- Does HauliK support tachograph analysis?
- Not yet. Tachograph analysis and remote tachograph download are on the HauliK product roadmap. Currently, HauliK focuses on daily walkaround checks, job management, defect workflow and driver compliance. Tachograph integration is planned for a future release.
Keep your O-licence records organised
Start a free 14-day trial, or request a demo to see how HauliK supports your record keeping. No credit card required.